Cheddar WFC AGM on July 15th

 

Attendees

Steve Gooding, Steve Henderson, Tim Richens, Colin Batt, Russell Young, Terry Wiltshire, Nicky Frewin, Bob Bunn, Paul Rodgers, Shaun Palfrey, Tim Youngberg, Robin Boyd, Rob Salway, Clive Vaughan

Apologies

Chris King, Jane White, Kelly Hillier

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Review of AGM minutes 2021 – all agreed by the three attendees from 2020!

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Chairman report – read by Steve Gooding. Steve picked up on many facts that were discussed by the group, with the headlines being how well the group was moving forward, as a whole and also with some individuals having done well to represent the group brilliantly with national and regional recognition. Overall a very positive message came from Steve, reflecting the excellent year we have had, as a group.

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Secretary Report – see below

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Financial report (by Secretary) – see below

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Sessions going forward. The group was concerned about the cost of the hire, in respect of the numbers in attendance (particularly on Thursday when we hire the whole area at a cost of £67 a session for the hour). There was much discussion about how to move forward but no conclusion as to what sessions should be, and as a result a sub committee (consisting of Clive Vaughan, Tim Youngberg, Tim Richens, Shaun Palfrey, Paul Rodgers and Colin Batt) will meet to set out when sessions can be held. Clive Vaughan to set this up.

We also linked this to “subs” collection as some people had paid more than others – Tim had set this up as a type of “honesty box” but now is time to make things more formal so we want all playing members to pay £15 per month into the club bank account (by setting up standing orders ideally) – this was voted in by all attendees unanimously.

 

Election of officers was as follows (all nominated, seconded and voted unanimously)

• PRESIDENT – Honorary position – RON “CHOPPER” HARRIS

• Chairman – STEVE GOODING

• Joint Vice chairmen (men & women) – PAUL RODGERS, STEVE HENDERSON, NICKY FREWIN

• Secretary – TIM RICHENS

• Social Secretary – COLIN BATT

• Officiating Officer (Head of refereeing) - MERVYN BREAN

• Treasurer – TEMPORARILY TIM RICHENS (to hand over to KEITH HOOPER)

• First Aid Officer(s) – Rob Salway and Chris King (the dream team!)

• Team Managers – FRIENDLIES/60s – PAUL RODGERS, 50s – SHAUN PALFREY, LADIES – JULIE ROGERS

       We decided to only put the 50s into the league as we could not guarantee the attendance of 60s and we don’t want         cancellations. The 60s are also eligible for the 50s if good enough too (to cover Rands and Clive for example). We             will look to add a 60s league team in the next few sessions as many of our players reach that milestone.

       The 50s have a limit on registrations and Shaun has autonomy to do with as he wishes, so if you don’t want to play              please support Shaun if he brings in outsiders to the group. If you don’t want to play please support the team                    whenever you can!

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• Committee members – it was confirmed that all officials are automatically committee members (including Team Managers) and we added, by block vote, the following people on the night – Russell Young, Terry Wiltshire, Robin Boyd, Bobby Bunn, Tim Youngberg & Clive Vaughan. We also co-opted Kelly Hillier, Jane White & Paul Randall post meeting to ensure the group is balanced and reflective & inclusive of all.

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AOB – In the light of the finances Colin Batt said that the club should not really be subsidising the Tour breakfast, so those who had breakfast should be encouraged to refund the £10 fees to the club’s funds. Also, the whole group stated that all outstanding items of merchandise should be paid for asap and then we should really push the remaining Pontoon teams, as this is great revenue producer for the club, as well as a lot of fun!

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For all financial matters can we please note the club bank details

Sort Code     309897    A/c Number    23053763        A/c name        CHEDDAR WALKING FOOTBALL CLUB

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Also, in AOB – there was discussion about future mixing of the means and ladies group and mixed teams. This remains an aspiration rather than an action, as this stage. It was decided that we should tour again at least once a year, but not too often.

We also decided that the Christmas Do 2020 was to be “written off” and that we should hold a Summer event (barbeque?) and have a really good Christmas Do 2021 – all ideally at the Cider Barn.

We have our Ladies Football Festival and all committee were encourages to get teams in (it’s “ladies only” but teams can have a male goalkeeper if wanted), 6 a side, no fee (to encourage new players) on Saturday August 8th from 1pm-4pm

Finally, the ladies have been discussing a Fun Quiz and we should look to get this together as a fundraiser and team bonding event asap (TR will prepare – a fun quiz - and compere it!)

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SECRETARY & TREASURER REPORT

"I am delighted to report that we have a number of friendlies arranged, we have entries for two teams on the Somerset FA leagues (over 50s and over 60s).

Whilst we have no members as such, I am delighted to report that we have over 20 male players and around 20 females too on a Tuesday night.

Our “membership” extends to Nailsea, Weston, Glastonbury and all places in between and I feel that many new friendships have been forged, and many old acquaintances renewed!

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I think I’ve done it to death, but this is an inclusive club, rather than a competition club and people are welcome to partake in the game at whatever level suits them, that said we will enter competitive teams in the league next season to satisfy the needs of those who need it.

 

Most of you will have heard all about the tour and I am delighted that, as well as having a great time, we made many new friends and enhanced the reputation of the group – there is book doing the rounds that has many, but not all of the pictures from the great 3 day.

 

Our discipline, apart from one individual (who may be talking currently) has been fantastic and I would like to apologise to those who have been offended by my outbursts especially those who I consider great friends, but enough of that!!

 

We are

• Affiliated to the WFA

• Affiliated to the FA

• Entered in two leagues for 2021/22

• Fully insured

• Paid up to date for pitch hire

• About to hold our first “ladies festival” in August

• In ownership of our own web site which is full of info

• Sponsored for men & ladies for the next two years

 

We have three full kits and 25+ footballs, plus bibs and cones a plenty

 

We currently have £377 in the bank after paying for all our fees & hires

 

We have sold 50+ pontoon teams already

 

We have pledges for a defibrillator, but this has been superceded by the brilliant work done by Rob Salway in getting Sainsbury’s to fund this totally (meaning we will refund pledges made once this is purchased)

 

Most players have purchased some or other item of club merchandise from the shop"

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CHEDDAR WFC ACCOUNTS

2021 AGM

 

OUTGOINGS

Food & Drink                          £341        Match food and tour breakfast

Facility Hire                             £1,105     £33 per session for ladies and £67 for men weekly plus ad hoc

Insurance & Affiliations          £258        Affiliation to Somerset FA, WFA, League entry fees & annual insurance

Leisure Kit                                £190       Still owed by various players for kit received

Opposition fees                      £147       Cost to play at certain grounds (Bristol Rovers & Leyton Orient)

Playing Kit                                £719.10  Men’s kit x2, Ladies kits

Pontoon                                   £250        Payment out to winner (game 1)

Running Costs                         £109        Printer ink & printing costs

Training Equipment                £181.79   Pumps, bibs discs etc

Trophies                                   £35.49     Net cost of Vice Chairmen’s trophy (sponsored £50 but total cost £85.49)

Website                                    £102.96   Costs of website production

 

TOTAL                                      £3,439.34

 

 

INCOME

Defibrillator                               £470         May need to refund

Donations                                  £15

Leisure kit                                  £539         Received so far (still £190 to follow)

Pontoon                                     £850         Net received so far

Session fees                               £1,043      Fees received (inc. cash)

Sponsorship                               £900         Ladies sponsorship from DJB taxis

 

TOTAL                                        £3,817

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THE MEETING CLOSED AT 9:15PM